The Ultimate Guide to School Management Systems
School Management Systems have become the talk of the town since the ending of the last decade. They are great ed-tech platforms to institute daily academic and administrative tasks remotely in the K12 segment. It is like a whole school system clubbed into one unique software.
It is a paperless solution that allows educational institutions to manage all the processes such as attendance, admission, fees submission, online classes, examinations, school admission management systems, etc.
Let us go through the comprehensive guide to know how an efficient school management system will enhance the growth of your educational institution and smoothen your school administration.
WHAT IS A SCHOOL MANAGEMENT SYSTEM?
School Management System is a software platform that automates and digitises the school’s day-to-day academic and administrative operations. You can manage everything right, from fees management to admission management.
In 2021, it has become indispensable for all schools to implement it in their ecosystem to enable hassle-free digitisation and automation. It is beneficial for all the stakeholders:
● Parents: They can track their ward’s academic progress.
● Teachers: They can conduct online classes efficiently and effectively. They can provide regular feedback on the assignments.
● Students: They can interact with their classmates and teachers anytime. They can also track their assignments from anywhere at any time.
● Staff: They face a decreased workload, and it helps them save time by improving productivity.
● Security: It enhances data security and helps protect sensitive information from snoopers.
● Administration: Solutions can be customised and tailored as per your organisation’s needs.
From K-12 to higher education, school management systems are used by all the educational institutions such as schools, universities, colleges, training institutes, vocational institutes and other specialised institutions.
The workload of staff gets drastically reduced with the implementation of the right school management system. It improves time management and the overall productivity of the institution as well. Let us discuss various modules of school management systems.
SCHOOL ADMISSION MANAGEMENT SYSTEMS
The whole admission process is automated and digitised, which reduces the possibility of making errors and decreases paperwork to a great extent. It will help you manage parents’ and students’ information, documentation and everything.
ONLINE CLASS MANAGEMENT
It will integrate your video conferencing platforms such as Google Meet and Zoom for conducting online classes efficiently from the comfort of your home.
FINANCE & FEES MANAGEMENT
The parents and guardians need not stand in the long queue for the fees submission. School Management Systems automate transactions, send alerts to parents on pending fees and discounts according to your school’s policy.
ATTENDANCE MANAGEMENT
Such systems help you mark students’ day-wise and subject-wise attendance automatically as it used biometric/ RFID integration. It sends instant alerts to parents to help them stay abreast of their child’s missed classes.
ASSIGNMENT MANAGEMENT
Teachers can easily create and share homework, online assignments, quiz and surprise tests for students. Their academic progress results can be easily shared with the parents.
EFFECTIVE DATA MANAGEMENT
Bulk data is stored at a centralised platform in digital format. This paperless data about students and employees can be easily exported anytime while making data-driven decisions.
EXAMINATION MANAGEMENT
It automates the entire examination process by scheduling various exams and sending alerts and notifications to students and parents regarding the timings and results.
SCHOOL BUS MANAGEMENT
You can track the movement of your child via real-time tracking on vehicle routing with GPS integration. You can also manage and collect fees online.
CUSTOM REPORTS
You can generate various custom reports — fees pending report, examination result report, attendance report, and more. You can add or delete any field as per your institute’s requirement.
Cloud-enabled & easy to use school management systems help streamline the day-to-day administrative & academic operations from a single cloud-based platform. It would be wise to adopt it soon.
